Outlook 2003 Instructions

Tip: Not sure of your Outlook version? On the Help menu ("Alt" + "H"), click About Microsoft Office Outlook.

• Add an email account to Outlook 2003
• View or modify settings of an existing email account in Outlook 2003

Add an e-mail account to your current Outlook 2003 profile

1. On the Tools menu, click E-mail Accounts.
2. Select the Add a new e-mail account radio button, and then click Next.
3. Select the POP3 radio button, and then click Next.

Under User Information, do the following:

4. In the Your Name box, type your full name the way that you want it to appear to other people.
5. In the E-mail Address box, type the complete e-mail address assigned by Speartek. Make sure to include the user name, the @ symbol, and the domain name (i.e. user@speartek.com).

Under Server Information, do the following:

6. In the Incoming mail server (POP3) box, type the full name of the server provided by Speartek. This is most likely “pop.” followed by your domain name (i.e. pop.speartek.com).
7. In the Outgoing mail server (SMTP) box, type the full name of the server provided by Speartek. This is most likely “pop.” followed by your domain name (i.e. pop.speartek.com). (Additional Information)
   • Note: Certain Internet Service Providers (ISP) may require that you use their outgoing mail server rather than Speartek's outgoing mail server. Please consult your ISP to determine the required outgoing server configuration.

Under Logon Information, do the following:

8. In the User Name box, type the complete e-mail address assigned by Speartek. Make sure to include the user name, the @ symbol, and the domain name (i.e. user@speartek.com).
9. In the Password box, type the case-sensitive password provided by Speartek.
10. Check the Remember password checkbox. (Additional Information)
    • Note: If you select this option, you won't have to type your password each time you access the account. However, this also makes the account vulnerable to anyone who has access to your computer.
11. Click More Settings.
12. On the General tab, under Mail Account, type a name that will help you identify the account that you are configuring.

On the Outgoing Server tab, do the following:

13. Check the My outgoing server (SMTP) requires authentication checkbox.
14. Select the Use same settings as my incoming mail server radio button.
15. Click OK.
     
16. Click Test Account Settings to verify that your account is working. If there is missing or incorrect information, such as your password, you are prompted to supply it or correct it. Make sure that your computer is connected to the Internet.
17. Click Close.
18. Click Next.
19. Click Finish.

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View or modify settings of an existing email account in Outlook 2003

1. On the Tools menu, click E-mail Accounts.
2. Select the View or change existing e-mail accounts radio button and click Next
3. Select the account you wish to modify.

Verify that the User Information settings are correct:

4. E-mail Address (full email address)

Verify that the Server Information settings are correct:

5. Incoming mail server (pop.yourdomain.com)
6. Outgoing mail server (pop.yourdomain.com) (Additional Information)
   • Note: Certain Internet Service Providers (ISP) may require that you use their outgoing mail server rather than Speartek's outgoing mail server. Please consult your ISP to determine the required outgoing server configuration.

Verify that the Login Information settings are correct:

7. User Name (full email address)
8. Password (provided by Speartek)
    
9. Click More Settings.
10. Click the Outgoing Server tab.

Verify that the Outgoing Server settings are correct:

11. My outgoing server requires authentications (checked)
12. Use same settings as my incoming mail server (selected)
13. Click the Advanced tab

Verify that the Advanced settings are correct:

14. Incoming Server (Port 110)
15. The server requires an encrypted connection (unchecked)
16. Outgoing Server (Port 25 or 366)
17. The server requires an encrypted connection (unchecked)
18. Leave a copy of messages on the server (unchecked) (Additional Information)
    • Note: With this checkbox unchecked, when you download new messages from the server, the messages are deleted from Speartek's mail server. If you check this e-mail account from different computers by using the default Microsoft Office Outlook 2003 POP3 settings, the computer that downloads a new e-mail message is the only location where the message is stored. The message is no longer on Speartek’s mail server and will not be downloaded when you connect from another computer.
    • To view your messages from different computers, you can choose to leave a copy of messages on Speartek’s mail server. Should you check the Leave a copy of messages on the server checkbox, then we recommend that you also check the Remove from server after "x" days checkbox. This will help to prevent your mailbox on Speartek's mail server from reaching its storage limit.
    • If you configure Outlook to leave messages on the server, you may need to login to your webmail account and manually delete these messages. For more information about accessing your webmail account on Speartek's mail server, please visit the Speartek Webmail Help section.
19. Click Next
20. Click Finish

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